You may form a chapter with a minimum of five members who join the organization and choose to affiliate with your chapter. Once your chapter is established, all members must pay membership fee of to the national council and yearly dues.
What are the steps for starting a chapter?
Don’t be afraid to organize with a small group. A formally organized group that meets regularly will attract new members more easily than a group still in the planning stages.
Once the chapter has the required 10 memberships, you’ll need to elect other officers. As chapter leader you will serve as president and chapter representative. You will also need to elected a vice president, secretary, and treasurer (who will be responsible for preparing a chapter financial report for the National Council on a quarterly basis.) Most chapters also choose a chairpersons for programs i.e.. polo girls events, publicity, and other functions depending on your group’s size and scope of activity. The National Board will provide bylaws. Which will define and limit the terms of office. Try to place all non-officers on committees, to involve everyone and to help share responsibility for programs, outings, and administration.
Fund Raising for the Reading programs, Sponsors and Marketing:
Polo Girls may not be used to promote a personal business, unless your business is sponsoring Polo Girls!
Twice a year we will ask that your chapter host a “RIDE FOR READING” that’s were members will get pledges to ride a certain amount of time in the saddle to raise funds for the Polo Girls reading program. All monies raised for “RIDE FOR READING” will be sent directly to the National Council. (more details to follow)
Polo Girls Chapters you chapter can be sponsored by a local company. A yearly sponsorship gets your company logo and name place on our Polo Girls website, in our press releases, social media outlets, etc. (this does not include sponsorship of Polo Girls events, all tournament sponsorship is a separate fee, this is only good for one year!)
All membership fees and renewal fees must be sent to the National Council beginning Oct 1, 2013 and ending Sept 30th 2014 and shall continue for as long as your chapter is in service. (first time membership is $45 a person, this includes a cap or tee, renewal each year is $25).
Polo Girls is a TRADEMARK Name, Slogan, and Image of the National Board and registered under the United States Congress 2011.